Capital Budget and Planning Process
FY 2026
Updated: July 16, 2024
Note: All dates are subject to change.
FY26 Capital Budget Planning Cycle Calendar
| DATE | DESCRIPTION |
| August 15 | 3PG Templates Distributed to Colleges and Units |
| Late August – Early October (TBS) | 3PG Meetings |
| September 18 | Longview Capital Budgeting Refresher Training (in person) |
| September 24 | Longview Capital Budgeting Refresher Training |
| September 25 | Longview Capital Budgeting New User Training (in person) |
| September 27 | Call for Submissions Letter |
| October 1 | Longview Capital Planning Tool Open |
| October 2-24 | Longview Capital Working Sessions with Colleges/Units (On request, scheduled via Zoom) |
| October 25 | Longview Capital Planning Tool Closed |
| October 25 – 31 | First round review of capital submissions by DBP |
| November 1 | Initial Draft of Capital Budget due to VP Budget and Planning |
| November 4 – 6 | Round 1 – Review of Capital Budget Submission with Physical Plant Planning Group (3PG) |
| November 7 – 11 | VP Budget and Planning and VP Facilities and Campus Services review high level overview of Capital Budget with Provost and EVP/CFO |
| November 12 | Round 2 – Updated Draft of Capital Budget due to VP Budget and Planning |
| November 13 | CF&PC Materials Due |
| November 21 | CF&PC Meeting – Vice Provost of Land Grant Affairs to Present Contract College Update -Vice President of Budget and Planning to Present Capital Budget Preview |
| December 2 | Longview Capital Planning Tool Open (B&P level project review only with Colleges/Units) |
| January 10 | Longview Capital Planning Tool Closed |
| January 10 – 31 | 3PG Capital Updates Meeting |
| February 4 | Round 3 – Draft due to VP Budget and Planning |
| February 5 | CF&PC Materials Due |
| February 13 | CF&PC |
| February 26 | CF&PC Materials Due |
| March 3 | Trustee Materials Due |
| March 6 | CF&PC Meeting |
| March 10 | Trustee Post Date |
| March 20 | Trustee Meeting |
| April 14 | Round 4 – Final Draft of Capital Budget to VP Budget and Planning |
| April 23 | CF&PC Materials Due |
| April 30 | Trustee Materials Due |
| May 1 | CF&PC |
| May 12 | Trustee Post Date |
| May 22 | Trustee Meeting |
| Early July | FY 26 Capital Budget Report released to Campus for use |
* Dates are subject to change based on business process deadlines.