Capital Project Review Team (CPRT): Statement of Purpose

The Capital Project Review Team will validate that capital project proposals are sufficiently developed to be included in the annual capital budget or as capital budget additions.

The validation is intended to assess readiness to proceed into project approvals and financial authorizations. The components of the validation should include, at a minimum:

Clearly defined scope, including exclusions and potential add-alternates or deducts
Cost estimates realistically reflect scope and phasing of project beyond order of magnitude
Relationships to other projects are identified, including as it may influence sequencing, phasing or scope decisions
Funding plan is attainable in the required timeframe
Unique or unusual O&M implications are understood and included in the funding plan
Space utilization is appropriate and reviewed by the Space Use Advisory Committee (SUAC) as applicable
Swing space needs are identified for solution development

As the group initiates in fall 2026, most of the projects reviewed are likely to be referred from annual unit Physical Plant Planning Group (3PG) meetings. However, the review is a year-round activity and early engagement on project formation will benefit the capital budgeting and approvals processes as well as the project outcomes. Units are encouraged to consult with this team as they begin development of projects throughout the year.

CPRT Member Responsibilities and Referrals
The membership comprises a core group and is encouraged to coordinate with unit representatives and subject matter experts (e.g., transportation, energy & sustainability) as appropriate and necessary to understand the project in development. The team should elevate or refer projects in development to other roles or committees (e.g., vice presidents, SUAC) or request a full one-topic Physical Plant Planning Group (3PG) meeting as appropriate.

Members by Role

*Budget and Planning*	*Facilities & Campus Services*
Director of Capital and Space Planning	Associate Vice President of Engineering and Project Management
Director of Administrative Finance & Strategic Planning	Associate Vice President for Facilities Management
Capital Planning Senior Project Manager	Senior Director / University Architect
	Director, Project Management and Interim Director of Contract College Facilities (for meetings involving the Contract Colleges)

CPRT Accountability
The CPRT reports to the vice presidents for Facilities & Campus Services and Budget and Planning. The Team will provide regular status reports and recommendations for 1) further development work, 2) studies to enhance project understanding, and 3) inclusion in the capital budget.

This charge may evolve as experience informs the process.